Simple and Functional Family Calendar Template

The digital equivalent to your erasable monthly calendar hanging in your kitchen.

A simple and functional spreadsheet calendar that mimics the traditional wall calendar you might see in a family kitchen. This version enables adding and sharing information regularly to share & keep all family members updated!

Remember the family calendar hanging in the kitchen with key dates hand-written on it? Here's a digital version to help keep up with the fast paced lives today!

It's easy to use for family members of all ages.

The simplicity is what makes the Family Calendar Spreadsheet work for us. Information presented concisely in a format that even younger kids can understand.

Keeping it simple and functional is the key goal!

This format permits you to share so much event information concisely, using colors to highlight items.

You can view an entire year, season or month without sifting through all your daily appointments that clutter your actual email client digital calendar.

Yes! I use this calendar and it's a great tool for my family.

I have used this template for years and it's a family staple to keep us organized.

I review and update it each Monday and email a PDF to my family members so we all have the latest. Depending on the edits (usually, every two weeks), I print new copies to hang in the kitchen cabinet.

You can, too. Use it to email to family or print to hang in your kitchen.

Friends & family who've seen our calendar have complimented the elegance of using it - simple & functional - so I decided to share it with you.

Here's a photo of my family calendar printed & posted periodically in our kitchen cabinet.

Key benefits for selecting this format:

• Viewing seasonal (school semester) periods in a concise manner is great for overall planning.
• Our family calendar provides a great way to check our commitments and available dates for invitations and new activities.
• Our family calendar doesn’t get swamped with all the other digital appointments in our lives.
• Each year is on a different worksheet tab. It acts as a family record for various events and activities for each year.
• Periodic distribution and printing keeps everyone informed. Email PDF’s each week. Print new immediate calendar (next 3 months) and put inside kitchen cabinet door for quick reference when having discussions. Easy to check at dinner to see what’s coming up if we are discussing other potential family activities.
• Countdown reference is great to remind ourselves how much time is left until a key activity.
• Setting up the next year and populating it with the typical events helps us work around known commitments when planning. We already have our 2026 calendar started as school calendars for the 2025–2026 school year are published.
• Once you set up one calendar, it’s easy to maintain and create future years.
• We have used this format for years and it's awesome.

Want more details on how to use it?

I wrote about using this calendar on Medium.

Click here for a link to the Medium article and more details on how we use it in our family!

SOME EXAMPLES:

Here are some blurred versions of my personal calendar to illustrate how it's used.

Spring Calendar:

Summer Calendar: